Privacy Policy
Effective Date: 2/24/2025
Introduction
At Mint Orthodontics, we are committed to protecting your privacy and ensuring the confidentiality of your personal health information. This Privacy Policy outlines how we collect, use, and safeguard your information in compliance with the Health Insurance Portability and Accountability Act (HIPAA) and other applicable privacy laws.
By using our website www.mintorthodonticstexas.com, you consent to the terms of this Privacy Policy.
1. Information We Collect
When you visit our website, schedule an appointment, or communicate with us, we may collect the following types of information:
- Personal Information: Name, phone number, email address, mailing address, and date of birth.
- Health Information: Dental and orthodontic history, medical conditions, insurance details, and treatment records (only if provided through secure channels).
- Technical Information: IP address, browser type, device information, and website usage statistics to improve our website functionality.
2. How We Use Your Information
Your information is collected and used solely for the following purposes:
- Scheduling and confirming appointments.
- Communicating about your orthodontic treatment, reminders, and updates.
- Processing payments and verifying insurance information.
- Responding to inquiries and customer service requests.
- Enhancing the functionality of our website and services.
We DO NOT sell, rent, or share your personal or health information with any third parties, except as required by law or necessary for treatment, payment, or healthcare operations under HIPAA regulations.
3. HIPAA Compliance & Patient Privacy
As a healthcare provider, we adhere strictly to HIPAA regulations to protect your health information. Your protected health information (PHI) will only be disclosed:
- With your written consent for treatment, payment, or healthcare operations.
- To authorized healthcare providers involved in your treatment.
- To insurance providers for billing and claims processing.
- As required by law, including public health requirements or law enforcement.
We implement administrative, physical, and technical safeguards to ensure the security and confidentiality of your PHI.
4. How We Protect Your Data
We take data security seriously and implement strict measures, including:
- Secure encryption for all online forms and communications.
- Access control to limit who can view and handle patient data.
- Regular security audits to maintain compliance with industry standards.
- Firewalls & anti-virus protection to prevent unauthorized access.
Despite our best efforts, no online data transmission is 100% secure. If you believe your information has been compromised, please contact us immediately.
5. Your Rights Under HIPAA
As a patient, you have the following rights under HIPAA:
- Right to Access: Request a copy of your health records.
- Right to Correct: Request corrections to any inaccurate information.
- Right to Restrict Use: Request limitations on how we use or share your data.
- Right to Confidential Communication: Request alternative communication methods.
- Right to File a Complaint: If you believe your privacy rights have been violated, you may file a complaint with our office or the U.S. Department of Health & Human Services (HHS).
To exercise these rights, please contact us at [email protected].
6. Cookies & Website Tracking
Our website may use cookies and analytics tools to enhance your browsing experience. These tools help us understand website traffic and improve services. You can disable cookies in your browser settings.
7. Third-Party Links
Our website may contain links to external sites. We are not responsible for the privacy practices of third-party websites. We encourage you to review their privacy policies before providing any information.
8. Changes to This Privacy Policy
We reserve the right to update this Privacy Policy as needed. Any changes will be posted on this page with an updated effective date.
9. Contact Us
If you have any questions or concerns regarding this Privacy Policy, please contact us:
📍 Mint Orthodontics
📧 Email: [email protected]
📞 Phone: 956-340-4388
🏢 Address: 500 Paredes Line Rd. Suite H. Brownsville, TX 78521
Thank you for trusting Mint Orthodontics with your dental and orthodontic care!
